Vacation rental arrival guide email template
Guests ask the same questions the day before they arrive, so this email answers them first: how to get in, the wifi, where to park. The local tips and the offer to message you make the stay feel hosted, not just booked.
- Example subject line
- Everything you need for Friday
- Preview text
- Door code, wifi, parking, and the three places we'd send a friend.
Use this template
Opens in the drag-and-drop editor, ready to edit.
What's in this template
- Headline: everything you need for the arrival day
- Photo of the cottage with rounded corners
- Key card: check-in, door, wifi, parking and heat
- Short welcome note with a directions button
- 3 local tips, each a square photo beside a name and a line
- Small things worth knowing: trash, tide and dogs
- Dark closing band with a message-your-host button
When to use it
Send it a day or two before check-in, once the booking is confirmed and the door code is set. It suits a bed and breakfast, a guesthouse or a rental you manage for an owner, anywhere guests arrive without meeting you.
Make it yours
- Put in a photo of your own place and fill the key card with your real door code, wifi name and parking details.
- Replace the three local tips with places you actually send guests.
- Edit the house notes to match your own trash day, quirks and rules.
